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Importing Payment Transactions

Importing Payment Transactions

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Importing Payment Transactions

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Importing Payment Transactions

 

To import payment transactions you will go to Point of Sale Menu > click the Web Payments button, then click the highlighted link as it shows below "Import a Transaction file".

 

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Below are file specs for creating XML files for importing payment transactions. See below for a sample XML file.

 

Below lists the required fields that must be sent as well as optional fields in XML format. In XML the data starts with the field name enclosed in brackets "<>", then the field value then the field name in closing brackets "</>". Like below where "account" is the field name and "101" is the value:

 

 


Sample data line

Description of field

 

<account>101</account>

< Customer Account number

 

 <contract>110</contract>

< Customers agreement number

 

<transdate>1/19/2010</transdate>

<Transaction date for payment

 

<otherpaid>0.00</otherpaid>

*(optional)<Other charges paid, late fees etc. INCLUDING TAX IF APPLICABLE, if set to be taxable taxes will be taken out when processed. This field is optional, other charges are calculated automatically normally, see the "creditcardnumber" field below for a way to pass other charges instead of them being calculated automatically. There is also an option in Store Setup under the "Other" tab in the Webpay section you can check that would make any money passed here a transaction or convenience fee instead of normal other charges.

 

<totalpaid>1.00</totalpaid>

<Total Paid, this is the grand total paid including rent, all other charges and taxes.

 

<email>ron@rtopro.com </email>

*(optional)<Customer Email

If an email address is passed and the email in RTO Pro system is empty it will be set to the passed email

 

 

<trackingnumber>1263932875454</trackingnumber>

<This can use any numbering system you wish but they must be unique numbers. A transaction number can never be re-used in future imported transactions for this store.

 

<paymentmethod>Credit</paymentmethod>

<Payment method (Credit, ACH or Check)

 

<paymentsubmethod>Visa</paymentsubmethod>

For Credit: Visa, MasterCard, American Express, Discover

 

For Check, check number can go in this field(optional)

 

For ACH

Business =Business checking

Checking = Personal Checking

Savings = Personal Savings

-noprocess = If you have already processed the ACH payment we do not send it through the ACH system on our end.

 

<creditcardnumber>****************</creditcardnumber>

*<The CC number is never actually contained in this file. Due to PCI regulations credit card payments have to be processed on your end (the program / system that creates these files must process the credit card).

 

RTO Pro customers who use Xcharge can save customers credit cards so it would be possible for us to charge to a credit card the customer has on file if this is an option you would like to have.

 

Since the credit card number is never passed we will use this field for the following optional switch:

-mylate

If you pass this switch late fees will be entered based on the what you send in "otherpaid", without this switch late fees(if any are due) are always collected first and the balance of the payment is applied to rent. For instance if a customers payment = 10 and they have 5 in late fees and you pass a 10 payment with 0 in "otherpaid" without the -mylate switch, 5 would be applied to rent and 5 to late. With the -mylate switch  all 10 would be applied to rent and 0 in other.

 

<creditcardexpirydate>08/2011</creditcardexpirydate>

*(optional)<CC exp not required

 

<bankroutingnumber>063000021</bankroutingnumber>

For ACH this would be passed ONLY if you want the ACH to be processed at the store level. Also if you do not want the ACH to be processed on our end you must pass "-noprocess" in paymentsubmethod (see above)

 

<bankaccountnumber>2020000333333</bankaccountnumber>

“”           “”

 

All the fields below are not required and do not have to be sent

 

 

<firstname>RON</firstname>

*<Customers first name

 

<lastname>GANUS</lastname>

*<Customers last name

 

<address>PO Box 926</address>

*<Address

 

<city>New Market</city>

*<City

 

<state>MD</state>

*<State

 

<zip>21774</zip>

*<Zip

 

<branch>0033</branch>

*< Store number

 

<duedate>1/16/2010</duedate>

*<Due date at the time of payment

 

<nextdue>1/30/2010</nextdue>

*<Next due date after payment was paid

 

<rentpaid>1.00</rentpaid>

*<Base rent paid ... not required, total rent paid is calculated automatically based on total amount paid.

 

<taxpaid>0.00</taxpaid>

*<Tax paid… not required total tax is calculated when processed

 

<dwfpaid>0.00</dwfpaid>

*<This holds any deposit money paid, usually extra money paid above normal rent amount that is to be added to the customers deposit amount instead of applied to rent.

 

 

* = optional

 

 

 

 

 

 

 

Below is a sample of how an XML file should be formatted for importing into RTO Pro. The sample below has 1 payment transaction in it.

 

<?xml version="1.0" encoding="utf-8" ?>

<RTOPRO>

<History>

<historydata>

<account>20892</account>

<contract>C3000</contract>

<transdate>07/21/2011</transdate>

<totalpaid>29.00</totalpaid>

<otherpaid>0.00</otherpaid>

<paymentmethod>ach</paymentmethod>

<paymentsubmethod>-noprocess</paymentsubmethod>

<trackingnumber>114</trackingnumber>

<creditcardnumber>-mylate</creditcardnumber>

</historydata>

</History>

</RTOPRO>

 

Below is a sample with 2 payment transactions in it.

 

<?xml version="1.0" encoding="utf-8" ?>

<RTOPRO>

<History>

<historydata>

<account>20892</account>

<contract>C3000</contract>

<transdate>07/21/2011</transdate>

<totalpaid>29.00</totalpaid>

<otherpaid>0.00</otherpaid>

<paymentmethod>ach</paymentmethod>

<paymentsubmethod>-noprocess</paymentsubmethod>

<trackingnumber>114</trackingnumber>

<creditcardnumber>-mylate</creditcardnumber>

</historydata>

<historydata>

<account>20900</account>

<contract>C3150</contract>

<transdate>07/21/2011</transdate>

<totalpaid>35.00</totalpaid>

<otherpaid>0.00</otherpaid>

<paymentmethod>ach</paymentmethod>

<paymentsubmethod>-noprocess</paymentsubmethod>

<trackingnumber>115</trackingnumber>

<creditcardnumber>-mylate</creditcardnumber>

</historydata>

</History>

</RTOPRO>

 

 

 

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