The Petty cash Payouts function is to record money paid out of your drawer for various things such as gas, office supplies etc. This allows you to enter a category for the payout, a description and the amount. These payouts are tracked and included in the Deposit Report/End of Day report so that money paid out of the drawer for supplies, etc. do not show up as a shortage on the End of Day report. This can also be used to track miscellaneous money coming in that you do not want to load into RTO Pro as a sale or rental. To record money coming in enter the amount as a negative.
Category: This is the category of the payout or money coming in. Examples of categories would be gas, office supplies, misc income. As you type the category name previously saved categories will be recalled so you do not have to type the entire name. You can also select a category from the drop down list.
Description: Here you can type a description for the payout. This is optional.
Amount: This is where you type the amount of the payout, for money coming in make it a negative (if you have 100.00 going into your drawer from a misc. source enter the amount as -100.00)
F6 - Save: Press F6 to save the transaction, check the "Print Receipt" checkbox if you want to print a receipt.
At the bottom of the screen there is a list of previously save petty cash payouts for the day if any. If you need to delete a petty cash payout for any reason highlight in this list and press the "Delete" key on your keyboard.
Petty Cash Payouts can also be added from the End of Day program.